The Bureau of Internal Revenue (BIR) in a new notification advises taxpayers, including those engaged in the export of goods and services and in e-commerce, that all receipts and invoices that have expired on or before July 15, 2022 can no longer be used and must be surrendered.

Revenue Memorandum Circular (RMC) No. 123-2022, issued by the BIR on August 31, 2022, clarifies the provisions of Revenue Regulations (RR) No. 6-2022, which removes, effective July 16, 2022, the five-year validity period of receipts and invoices.

RR 6-2022, issued on June 30, 2022, covers taxpayers applying for Authority to Print (ATP) official receipts, sales invoices and other commercial invoices; registration of Computerized Accounting System (CAS)/Component of CAS; and Permit-to-Use (PTU) Cash Register Machines (CRMs) and Point-of Sale (POS) machines.

RMC 123-2022 states that all receipts/invoices which expired on or before July 15, 2022 are no longer valid for use. Validity period shall be based on the date the ATP was issued.

Thus expired but unused receipts/invoices with date of issue of on or before July 16, 2017 and with the phrase “Valid Until On or Before July 15, 2022” as reflected on the ATP/receipts/invoices can no longer be issued.

Only unused receipts/invoices with issue date of July 17, 2017 onwards and with “Valid Until July 16, 2022 onwards” reflected on the ATP/receipts/ invoices can still be issued.

The new circular also instructs taxpayers to surrender all unused and expired receipts/invoices together with an inventory listing to the Revenue District Office (RDO) where the company’s head office or branch is registered. The period for compliance is on or before the 10th day after the validity period of the expired receipts/invoices, which are set to be destroyed.

Moreover, taxpayers with registered Permit-to-use (PTU) CRM/POS machines/CAS are required to reconfigure these devices to remove the phrases “This Invoice/Receipt Shall be Valid for Five (5) Years from the Date of the Permit to Use”/“This Invoice/Receipt Shall be Valid for Five (5) Years from the Date of the Acknowledgement Certificate” and “Valid Until (mm/dd/yyyy).” The period for compliance is until December 31, 2022.

All applications for accreditation of CRM/POS and other sales receipting software shall no longer require the reflection of the phrases “This Invoice/Receipt Shall be Valid for Five (5) Years from the Date of the Permit to Use” and the “Valid Until (mm/dd/yyyy)” of PTU on the footer of generated receipts/invoices during the evaluation, RMC 123-2022 said.

For the registration of CAS and/or its components, the phrase “This Invoice/Receipt Shall be Valid for Five (5) Years from the Date of the Acknowledgement Certificate” shall no longer be required to be reflected on the generated receipts/invoices.

RMC 123-2022 imposes penalties on taxpayers who used or will use unregistered receipts or invoices or those that expired prior to July 15, 2022. Penalties are P20,000 for the first offense and P50,000 for the second offense.

Meanwhile, the circular said that “a taxpayer with ATP expiring on or before July 15, 2022 who failed to apply for subsequent ATP not later than the sixty (60)-day mandatory period prior to expiration shall not be liable to pay penalty for late application of ATP.”